The Centrally based Senior Finance Specialist position is responsible for safeguarding the assets (financial and physical) of Global Fund against fraud, loss or misuse. S/he is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NASCP policy, and any cost principles imposed by the donor agency.
<ul> <li>Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles and Global Fund Guidelines to other staff members.</li> <li>Develop tools to use to train PR and SR staff in proper financial record keeping procedures and procurement integrity.</li> <li>Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels.</li> <li>Implement standard NASCP procedures to manage and monitor the financial resources of the project office. This includes: ensuring that all payments comply with NASCP rules and regulations and are supported by adequate documentation</li> <li>Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into Quickbooks / Navision accounting software</li> <li>Ensure accurate entry of transactions in accounting system assuring detailed memos, proper charge codes, account codes and job tracking.</li> <li>Working in collaboration with the Project Coordinator to prepare and monitor project budgets, actual expenditures, commitments and obligations. <li>Preparation of disbursement requests, cash needs at PR, SR and Zonal levels.</li> <li>Manage the preparation of monthly financial reports such as bank account reconciliations, cash book, Budget monitoring and variance reports, and 80/20 analysis base reports.</li> <li>Prepare financial reports (Balance Sheet, Income and Expenditure Statement, Cash Flow) and other specialized reports for submission to Global Fund or other donor missions or agencies as required.</li> <li>Implement internal control for purchase approval, asset use, project resources e.g., consumption of project resources such as petrol, diesel, electricity, water, telephone, office supplies, etc.</li> <li>Ensure that all transactions are adequately supported by internal approvals and third-party supporting documents such as price quotes, purchase orders, invoices, memos shipping receipts and proof of delivery.</li> <li>Assure payment of per diem and transport to participants and other expenses paid at field activities is properly managed, documented and follows project policy.</li> <li>Manage travel advances to staff, assuring proper documentation and timely clearing of all advances.</li> <li>Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.</li> <li>Supervise management of petty cash, assuring all purchases are properly documented, approved and comply with petty cash management policy.</li> <li>Support the in the preparation for external audits, compliance reviews, LFA reviews, OIG audits and any other reviews and audit exercises that may be required.</li> <li>Ensure that the FAR at PR and Zonal level are updated regularly, all assets are insured timely, management of disposal, service and maintenance plan.</li> <li>Train and supervise a proactive team of staff including Zonal level, providing support and advice as necessary</li> </ul>
<p><strong>Academic Qualification</strong></p> <ul> <li>Minimum Masters’ degree in Accounting, Finance, Banking or Audit </li> <li>ICAN or (CA, CPA, ACCA, CIMA) certification required</li> </ul> <p> </p> <p><strong>Experience</strong></p> <ul> <li>A minimum of seven (7) years’ experience in grant management of donor funds and experience on Government Financial Regulations</li> <li>Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems.</li> <li>Strong interpersonal skills and the ability to communicate and work well with diverse people.</li> <li>Excellent English writing skills.</li> <li>Ability to meet tight deadlines and to work effectively under pressure, including in a multi-cultural environment.</li> <li>Experience in working with QBs and Navision accounting software is an added advantage.</li> <li>Previous experience in grant management of donor funds.</li> </ul>
<ul> <li>Bank reconciliation and financial reports</li> <li>Budget tracking/analysis</li> <li> Tax tracking</li> <li>Aging analysis (Risk assessment)</li> <li>Monthly FAR update and insurance of assets</li> <li>Timely funds request</li> <li>Adherence and compliance to donor guidelines and GON policies.</li> <li>Carry out other specific deliverables as required by the donor</li> </ul>
The officer will be accountable to the Head Finance and Account.
S/he will be paid competitive fees for the agreed duration based on qualification and experience.
Deadline for submission of application for this position is Thu Dec 14 2023 23:59:00 GMT+0000 (Coordinated Universal Time). Any application sent in after the set deadline will be disqualified.
