The procurement specialist is responsible for planning the high-volume procurements. He/she ensures procurements are pre-planned and executed, eliminating disruptions.
<ul> <li>Support the procurement for all procurement needs including travel logistics, administration related costs, consultancies, printing and any other procurement related activities on the project</li> <li>Facilitate the logistics for meetings and other related activities</li> <li>Maintain accurate purchase and pricing records</li> <li>Facilitate the review, comparing and analyzing of goods or services to be purchased in line with the procurement guidelines</li> <li>Researching and evaluating prospective vendors</li> <li>Preparing cost analyses and reports</li> <li>Maintaining and updating vendor information e.g qualifications, delivery times, product ranges, etc.</li> <li>Facilitate procurement planning including development and coordination of procurement plans that provide details of the planned procurement activities, values, procurement methods, timelines etc.</li> <li>Monitor the implementation of procurement activities, ensuring that they are implemented timely and in line with the approved plans</li> <li>Prepare and issue solicitation documents, facilitate prequalification of vendors, coordination of day-to-day procurement processes for goods, services and works.</li> <li>Maintain accurate and complete procurement records. Facilitate filing and archiving of all procurement records and files</li> <li>Prepare Purchase orders/ Letters of Award in line with recommendations by the bid evaluation committees and in line with the procurement policy</li> <li>Coordinate and arrange for bid evaluation committee meetings</li> <li>Ensure that bid evaluation committee member are all duly appointed by the relevant authority</li> <li>Ensure that all members that participate in evaluations and procurement processes are independent, and sign conflict of interest forms.</li> <li>Undertake other procurement related activities that may be assigned by the Head of Procurement and Supply Management unit</li> </ul>
<p><strong>Academic Qualification</strong></p> <ul> <li>First Degree in Logistics, Pharmacy, procurement and supply chain management or any relevant field with at least 7 years working experience in related task</li> <li>Advanced degree in logistics/ health related field will be an added advantage</li> <li>Recognised professional Certification in procurement or logistics management / BPP certification is compulsory.</li> </ul> <p> </p> <p><strong>Experience</strong></p> <ul> <li>A minimum of seven (7) years’ experience in similar role</li> <li>Experienced on rational health commodities selection, goods and services procurement, forecasting /quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.</li> <li>Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems</li> <li>Strong interpersonal skills and the ability to communicate and work well with diverse people.</li> <li>Excellent English writing skills.</li> <li>Knowledge of GF procurement standards, procurement techniques and operations used in contracting for a diverse range of goods and services;</li> <li>Experience in public sector procurement dealing with complex contractual issues, revise and draft contract, formulate options and propose recommendations;</li> <li>Experience in identifying clients' procurement-related needs and in providing support and guidance from clients' point of view.</li> <li>Experience in logistics operations is desirable.</li> <li>Knowledge of procurement-related IT tools and systems (i.e. enterprise resource planning, inventory management, procurement, database management applications, etc.).</li> </ul>
<p>Ensure that all commodities procured are in accordance with internal policies and Global Fund procurement guidelines.</p>
The officer will be accountable to the Head PSM
S/he will be paid competitive fees for the agreed duration based on qualification and experience.
Deadline for submission of application for this position is Thu Dec 14 2023 23:59:00 GMT+0000 (Coordinated Universal Time). Any application sent in after the set deadline will be disqualified.
