Background: The State AIDS and STI Control Programme (SASCP) plays a crucial role in coordinating HIV/AIDS response efforts at the state level in Nigeria. However, the institutional capacity assessment conducted as part of the Nigeria Sustainability and HIV Impact Project (N-SHIP) implementation revealed significant capacity challenges within SASCP. To address these challenges and ensure effective management of donor funds, there is a need to adopt international best practices in the management and reporting of funds. In response to this, the National AIDS and STIs Control Programme (NASCP), funded by the US CDC through N-SHIP, proposes to strengthen and develop the Operational Manual for SASCP. This manual will encompass various policies and standard operating procedures (SOPs) aimed at simplifying and streamlining the operational processes within SASCP.
The main purpose of this activity is to strengthen and develop the financial Operational Manual for SASCP, with a focus on incorporating international best practices for the management and reporting of donor funds. The manual will serve as a comprehensive guide for SASCP's operations, outlining financial policy, procurement policy, grant policy, human resources policy, asset policy, and standard operating procedures. The objective is to simplify and standardize operational processes, promote transparency and accountability, and facilitate effective utilization of donor funds.
<p>He/she will work with relevant NASCP officers and stakeholders to review and finalise the operational manual of NASCP using standardized tools. Tasks will include a review of the existing operation manual of NASCP</p>
<p>a. Conduct a thorough review of existing policies, guidelines, and procedures related to financial management, procurement, grant administration, human resources, asset management, and SOPs in SASCP.</p>
<p>b. Engage relevant stakeholders, including representatives from SASCP, NASCP, US CDC, and other key partners, in consultative meetings and workshops to gather input and feedback on the content and structure of the manual.</p>
<p>c. Develop drafts of the manual's various sections based on the gathered information and international best practices.</p>
<p>d. Facilitate validation workshops with SASCP and other stakeholders to review and finalize the content of the Operational Manual.</p>
<p>e. Incorporate feedback from validation workshops and produce the final version of the Operational Manual.</p>
<p>• Bsc,Ms.c ,MBA in Accounting, - (for financial manual &Asset manual)</p>
<p>• A minimum of ten (7) years’ experience finance and dept knowledge on developing operational manual for organization , experience with self-assessment processes will be an advantage; At least 5 years of experience working in NGO .</p>
<p>• Bs.c, Ms.c, MBA . In Supply Chain Management, Accounting,</p>
<p>• Strong interpersonal skills and the ability to communicate and work well with diverse people.</p>
<p>• Excellent English writing skills;</p>
<p>The key deliverable of the facilitator is:</p>
<p>a. Comprehensive Operational Manual: A well-structured and detailed manual that includes financial policy, procurement policy, grant policy, human resources policy, asset policy, and SOPs for SASCP's day-to-day operations.</p>
<p>b. Enhanced Capacity: Strengthened institutional capacity within SASCP to manage donor funds effectively, ensuring transparency, accountability, and efficient utilization of resources.</p>
<p>c. Improved Service Delivery: The adoption of international best practices will streamline operational processes, leading to improved service delivery and better health outcomes for individuals accessing HIV prevention, treatment, care, and support services.</p>
<p>d. Increased Sustainability: By promoting efficient resource allocation and management, the manual will contribute to the long-term sustainability of the HIV response in Nigeria.</p>
<p>e. Adherence to Best Practices: SASCP staff will have clear guidelines and procedures to follow, ensuring consistency and adherence to international best practices in donor fund management and reporting.</p>
The facilitator will be recruited by NASCP using Government guidelines with the support of the CDC and will be answerable to NASCP in terms of deliverables. The recruited facilitator will be paid as per contractual terms upon successful delivery of the deliverables as certified by NASCP. Estimated number of days to complete the above indicated tasks is 5. The indicated days are expected to be worked for over a period as highlighted under duration above.