The Central Finance position is responsible for assisting the Finance Specialist with safeguarding the assets (financial and physical) of NASCP and ultimately the Global Fund or other donor against fraud, loss or misuse. S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NASCP policy, and any cost principles imposed by the donor agency.
<ul> <li>Prepare payment vouchers for activities (advances and retirements) and vendors after ensuring correctness of documents and approvals in a timely and safely manner (to minimize NASCP’s risk exposure).</li> <li>Properly code all transactions</li> <li>Control and enter all expenses from the petty cash</li> <li>Process payments of expenses, including per diem and transport to participants during activities in the field</li> <li>Prepare and control advances.</li> <li>Assure balances of unused portions of advances are deposited into the NASCP account</li> <li>Prepare deposit slips for cash to be deposited into the bank account</li> <li>Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into Quickbooks/ Navision accounting software</li> <li>Maintain accounting files</li> <li>Follow up on outstanding advances from the zones and assure timely reconciliation</li> <li>Control consumption of project (petrol, electricity, water, telephone)</li> <li>Participate in the improvement of the accounting system and the system of internal control</li> <li>Create all financial reports as requested by supervisor</li> <li>Ensure that payments are processed accurately, timely, and safely (to minimize NASCP’s risk exposure).</li> <li>Ensure that entries are entered into financial system accurately and timely.</li> <li>Ensure that month and year-end accounting activities are done accurately and in compliance with NASCP policies and procedures.</li> <li>Process travel advances to staff, assuring proper documentation and timely clearing of all advances.</li> <li>Estimate upcoming cash needs and accrue expenditures as appropriate.</li> <li>Create weekly and monthly specialized reports for the Finance Specialist to review and submit to PMU lead</li> <li>Preparation and filing of forms for payments of taxes and social security</li> <li>Ensure that all costs have adequate prior authorization and approval.</li> <li>Ensure audit compliance utilizing principles of audit and performance.</li> <li>Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.</li> </ul>
<p><strong>Academic Qualification</strong></p> <ul> <li>First degree in Accounting, Banking and Finance</li> <li>ICAN/ACCA/ANAN certification will be an added advantage</li> </ul> <p> </p> <p><strong>Experience</strong></p> <ul> <li>A minimum of five (5) years’ experience in grant management of donor funds.</li> <li>Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems.</li> <li>Strong interpersonal skills and the ability to communicate and work well with diverse people.</li> <li>Excellent English writing skills.</li> <li>Ability to meet tight deadlines and to work effectively under pressure, including in a multi-cultural environment.</li> <li>Experience in working with QBs and Navision accounting software is an added advantage.</li> <li>Previous experience in grant management of donor funds</li> </ul>
<p>Coordinate the six zonal finance officers in carrying out the following deliverables:</p> <ul> <li>Timely monthly bank reconciliation and financial reports</li> <li>Budget tracking</li> <li>Tax tracking</li> <li>Contract tracking</li> <li>Aging analysis</li> <li>Monthly FAR update and insurance of assets</li> <li>Timely funds request</li> <li>Adherence and compliance to donor guidelines and GON policies.</li> </ul>
The officer will be accountable to the Head Finance and Accounts
S/he will be paid competitive fees for the agreed duration based on qualification and experience.
Deadline for submission of application for this position is Thu Dec 14 2023 23:59:00 GMT+0000 (Coordinated Universal Time). Any application sent in after the set deadline will be disqualified.
